User Guide
How to Audit Employees' Printed Files
Print auditing is one of the basic capabilities in data security governance. By turning on Print Log Audit, administrators can continuously record when employees print, what they print, and whether they need to keep print file backups simultaneously. Such records can be used for daily spot checks, and can also provide audit evidence after disputes, […]
How to Restrict Uncontrolled Printing on Endpoints
Printing seems to be a daily office action, but in many corporate scenarios, paper output is still one of the important ways for sensitive information to leak out. For financial statements, R&D drawings, personnel files, customer information, etc., electronic permission control alone is not enough to cover printing risks. Therefore, printing behavior needs to be […]
How to Customize Risk Levels for Outbound File Transfer Activity in Leak Tracking
Different companies often have completely different standards for judging what behavior is considered a high-risk leak. For some companies, sending office documents through corporate WeChat is an acceptable behavior; for other companies, as long as files are uploaded through personal chat tools, network disks or browsers, it should be considered a high-risk event. Ping32 provides […]
How to Back Up All Files and Deleted Files on Employee Endpoints
In enterprise data security management, file backup can be used to establish a baseline of employee endpoint files and to retain evidence copies of deleted files. For scenarios that need to take into account pre-preservation, post-event recovery and audit evidence collection, it is recommended that administrators plan in the file backup strategy first full disk […]
How to Request File Transfers After Enabling Outbound File Transfer Control
To implement "employees' outgoing documents require approval", you need to create an approval template first, then enable "Allow application for outgoing document approval" in the outbound file transfer control policy, and select the corresponding approval template. This mechanism is suitable for governance scenarios where "outbound transactions are prohibited by default but compliance exceptions are allowed". […]
How to Block Employees from Sending Files via WeChat
WeChat has become a common communication tool in corporate offices, but it is also one of the important channels for outsourcing documents. For enterprises that want to restrict the delivery of business files through instant messaging software, they can use Ping32's File Outgoing Control to establish directional rules for the WeChat process to achieve more […]
How to View Employees' File Operation Records
Rather than focusing only on whether an outflow occurs in the end, File Operation records are more suitable for observing employees' pre-operations on the endpoint, such as opening, copying, deleting, moving or renaming files, etc. For security administrators, such records can help restore the local operation track of files and provide earlier behavioral clues for […]
How to Back Up Employees' Outbound Files
Only recording the outgoing behavior can help administrators know "the file was sent out"; and turning on the outbound file backup can further preserve "which file was sent out." For businesses that need to review content after the fact, secure original evidence, or meet internal audit requirements, Breach Backup is a very important enhancement in […]
How to View Outbound File Transfer Records on Client Endpoints
When an enterprise has enabled Leakage Tracking, administrators can view the endpoint's outbound file records in the console. Such records are an important basis for determining whether employees have sent files in violation of regulations, uploaded information abnormally, or transferred business documents through unauthorized channels. They are also one of the core entrances for subsequent […]
How to Audit and Monitor Employees' Outbound File Transfers
Employees sending files out through chat tools, browsers, mailboxes, network disks, mobile media, etc. is the most common risk scenario in enterprise data security management and the one that most requires continuous traceability. By enabling Leak Tracking in File Security through Ping32, administrators can not only grasp "who sent what files at what time and […]
